Qualicum School District

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Loc: 2nd floor, 100 Jensen Avenue E., Mail: PO Box 430, Parksville, BC, V9P 2G5| Phone: 250-248-4241| Contact Us
Financial Information

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​​​​NOTE:  The School Act requires Boards of Education to pass their budget for the upcoming school year by June 30th of the current school year.

​The Budget Survey for the 2025-2026 Preliminary Operating Budget will open shortly.

A Virtual Budget Information Session was held on Wednesday, February 12th at 6:00 p.m.  The meeting was recorded and will be available via the YouTube link on the home page of the district website.  The Virtual Special Budget Meeting will be held on May 20th at 6:00 p.m. and the link can be found on the District Calendar as well as the Board Meeting Agendas and Minutes page of the district website.  All staff, parents, students and members of the public are invited to participate.

District Budget Information

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Budget Frequently Asked Questions
  • 1. Where can I find budget information being considered by the Board?
    All budget details and financial information can be accessed on the District website.
  • 2. What is the purpose of seeking input on the budget?
    The district has carefully developed its Guiding Principles for Organizational Decision-Making. The role of the budget is to resource these guiding principles. The planning is done in support of the Board's Strategic Priorities for Enhancing Student Learning. We are seeking advice on how to do that as effectively as possible.
  • 3. Why do you plan on issuing two versions of the 2025-2026 budget?
    The first version of the budget is referred to as the Annual Budget, which is typically approved in June of the prior school year. The Annual Budget is driven by conservative student enrollment estimates and the resulting district funding. Based on the estimates, we allocate revenues and expenses through a district-based budgeting model. The discussions from the annual partner group meetings assist us in incorporating various needs and strategies into the district’s Annual Budget. Changes in actual enrollments compared to estimates drive the Amended Budget development process and the related funding impacts.
  • 4. Where does the district's operating funding come from?
    SD69 operating funding is derived from the following key areas:
    • Student Full Time Equivalency (FTE) Funding - generally speaking majority of the school district's funding is generated on a per student basis;
    • Special Purpose Funding - this includes targeted funding the school district receives for particular purposes and services, including Community Link Funding and Classroom Enhancement Funding;
    • Funding to support students with unique needs;
    • Supplemental Funding - this includes funding that is generated for supplemental areas, including geographical funding and average district vs provincial certificated educator compensation;
    • International Students - this funding is generated within the District from international students' tuition and related fees.

    The Provincial Funding Model is expected to change in future school years. School districts are anticipating that any changes to the level of total district operational funding would be temporarily subsidized through bridge funding from the province. Regardless of the current funding model or the new funding model, it is the Board’s responsibility to come up with the annual budget (spending plan) through the funding received.
  • 5. What is the difference between non-discretionary and discretionary expenses?
    Non-discretionary means that the Board is required to provide these staff and services from the annual operating budget. The majority of the annual budget is considered non-discretionary and is driven by such things as the School Act, Teachers and Support Staff Collective Agreements. Discretionary expenses means that the Board has flexibility with respect to how to allocate the funds.
  • 6. What are the key dates for the 2025-2026 budget development process?
    The key dates for the budget development process include the following:
    •December 2024 to January 2025: 2025-2026 Annual Budget Development Preparation;
    •January to February 2025: Enrollment Projections; Budget Survey; Town Halls
    •February 12, 2025: Annual Partner Group Meetings;
    •February to March 2025: Initial School Planning Meetings;
    •March 2025: Provincial Budget Released & Update Board on 2025-2026 Preliminary Budget;
    •April (May) 2025: Board Approval of 2025-2026 Qualicum School District Annual Budget;
    •September 2025: Actual Enrollments;
    •October 2025: Actual Revenues;
    •January (February) 2026: Board Approved Amended Budget
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